PEG national AGM 2018


26 May 2018 at 11:00 to 14:00
Place
Centre for the Book, Queen Victoria Street, Cape Town
Organiser
PEG
Event Details

1. Time and venue

It is Cape Town’s turn to host the national AGM and the Western Cape branch has been busy planning the hosting of this important event. Registration will start immediately after the AGM of the Western Cape branch.

Date: Saturday 26 May 2018

Time: About 11:00, immediately after the Western Cape branch AGM

Venue: Committee Room, Centre for the Book, 62 Queen Victoria Street, Cape Town

Members who would like to attend the national AGM should send their confirmation to Ellyn Barry to be received by her no later than 13:00 on Friday 18 May 2018.


2. Apologies and proxies

Members who are unable to attend the AGM in person can send their apologies to Ellyn Barry and they can appoint anyone who will be attending the meeting as their proxy. If you do not know anyone who is attending the meeting, you can choose your proxy from the following list of members:

  • Michèle Boshoff (Committee member, Western Cape branch)
  • Robyn Leary (Committee member, Western Cape branch)
  • John Linnegar (Committee member, Western Cape branch)
  • Julia Smuts (Committee member, Western Cape branch)
  • Kim Rasmussen (E-groups coordinator)
  • Alison Downie (Previously national vice-chairperson and editor of PEGboard)
  • Corné Janse van Rensburg (National chairperson and vice-chairperson of the Western Cape branch)

Remember that Ellyn Barry is not a member of the Guild and she will not attend the AGM. Ellyn cannot act as proxy for any member of the Guild.

Please complete the proxy form and send it to Ellyn Barry (fax: 011 792 5768) to be received by her no later than 13:00 on Wednesday 23 May 2018.

3. Election of national office-bearers

The following seven portfolios are vacant or will become vacant at the AGM: Vice-chairperson, Treasurer, Secretary, Chairperson of the Western Cape branch (to be elected at the branch AGM), Marketing and communication coordinator, Mentoring scheme coordinator and Website coordinator. The table below shows the Guild’s current office-bearers:

Office-bearer Name First two-year term in portfolio Second two-year term in portfolio Electable in 2018?
Chairperson Corné Janse van Rensburg 22 August 2015 to 8 April 2017 8 April 2017 to AGM 2019 In second term
Vice-chairperson Vacant To be elected
Treasurer Vacant To be elected
Secretary Marita Botha 8 April 2017 to 21 January 2018 (resignation) To be elected
Chairperson: Gauteng branch Ruth Pressler 8 April 2017 to Branch AGM 2019 In first term
Gauteng AGM
Chairperson: KwaZulu-Natal branch Camilla Singh 25 March 2017 to Branch AGM 2019 In first term
KwaZulu-Natal AGM Chairperson: Western Cape branch Vacant To be elected
Western Cape AGM
Accreditation coordinator Isabelle Delvare 22 August 2015 to 8 April 2017 8 April 2017 to AGM 2019 In second term
Marketing and communication coordinator Lia Marus 22 August 2015 to 19 October 2017 (resignation) To be elected
Mentoring scheme coordinator Reinoud Boers 28 June 2014 to 12 March 2016 12 March 2016 to 26 May 2018 To be elected
Website coordinator Vacant To be elected

Please consider making yourself available to serve on the Executive Committee. Under normal circumstances, Exco meets twice a year (in May/June and in November) and all other matters are handled by email or by telephone. If you would like to get an idea of what these portfolios entail, please refer to the standing operation procedures for an overview of the responsibilities attached to these portfolios.

Please complete the nomination form and send it to Ellyn Barry (fax: 011 792 5768) to be received by her no later than 13:00 on Wednesday 23 May 2018.

4. Draft agenda

Draft agenda
National annual general meeting of the Professional Editors’ Guild to be held in Cape Town at about 11:00 on 26 May 2018 immediately after the AGM of the Western Cape branch
1. Welcome
2. Apologies, attendance register, proxies and quorum
3. In memoriam
4. Adoption of the minutes of the national AGM held in Johannesburg on 8 April 2017
5. Matters arising from the minutes
6. Annual report
6.1 Tabling of the annual report for 2017/18 and the annual financial statements for 2017/18
6.2 Adoption of the annual report for 2017/18
7. Membership fees for 2019/20
8. Election of office-bearers (vacant portfolios and portfolios becoming vacant)
8.1 Vice-chairperson
8.2 Treasurer
8.3 Secretary
8.4 Marketing and communication coordinator
8.5 Mentoring scheme coordinator
8.6 Website coordinator
9. Awards 9.1 Volunteer of the Year (Gauteng, KwaZulu-Natal, Western Cape)
9.2 Derrick Hurlin Mentor of the Year
9.3 Chat Group Contributor of the Year
10. Other business
11. Closure

If you would like to add matters to the draft agenda, please send Corné an email that clearly reflects your request. He must receive your email by no later than 13:00 on Wednesday 23 May 2018.

5. Financial statements 2017/18

The financial statements are being prepared and will be sent to members as soon as they are ready.